Feeling Swamped? 5 Signs You’re Ready to Hire a Virtual Assistant
Let’s be honest. Running a business is no small feat. Between emails, social media, diary management, invoices, admin, and trying to remember when you last had a proper lunch (or a hot one!), it can all get a bit... much. 😅
You started your business for freedom, flexibility, and maybe even a bit of joy — not to be buried under a pile of never-ending tasks. So if you’ve ever caught yourself staring blankly at your to-do list wondering where to even begin, it might be time to call in reinforcements (hello, that’s me! 👋).
Here are five friendly signs that it could be time to hire a Virtual Assistant (VA):
1. Your inbox is a monster
If your unread email count is creeping dangerously close to four digits and you’re constantly missing messages from clients, customers, or your mum (sorry Mum), it’s a red flag. A VA can help you tame the chaos, respond promptly, and make sure nothing slips through the cracks. Inbox zero? Yes please. 📥
2. You're spending hours on admin and not enough time doing what you actually love
If you find yourself drowning in spreadsheets, chasing invoices, trying to book appointments around a chaotic diary, or figuring out which version of a file is the latest one (argh!), your time might be better spent elsewhere. A VA can handle the nitty-gritty while you get back to the parts of your business that spark joy. ✨
3. You keep saying "I'll get to that... someday"
Whether it’s launching your newsletter, updating your website, or finally organising your digital files (hello, 58 desktop screenshots), those "someday" tasks have been hanging around for too long. A VA can help move them from the "someday" pile to the "done and dusted" list. ✅
4. You're burning out faster than a cheap candle 🕯️
If you’re working late into the night, skipping breaks, and running on caffeine and chaos, something’s got to give. A VA can ease the pressure and help bring back some balance. Bonus points if you spend your break getting some fresh air — I take Roxy for a walk most days, and trust me, there’s something magic about the Welsh greenery. 🌿 Even a quick change of scenery can work wonders, whether it's a full walk or just sticking your head out the door for a breath of fresh air.
5. You're growing (yay!) but you're stretched thin
Business is booming (go you! 💥), but there just aren’t enough hours in the day. That’s a brilliant problem to have — and exactly the right time to get support. Delegating to a VA helps you grow sustainably, without the overwhelm. Because yes, you can scale up and still have time for a proper lunch.
Hiring a VA isn’t admitting defeat... it’s stepping into your CEO shoes. It’s about working smarter, protecting your time, and focusing on what only you can do.
So if any (or all) of these signs hit a bit close to home, maybe it’s time we had a chat. I promise I’m friendly, organised, and excellent at getting things done while you take a breather (or even a nap... no judgement here).
Let's lighten the load a little, shall we? 💻📚☕
Julia, Owner of Daffodil VA 🌼